The WHVGS Constitution & Rules

Updated June 2012

Constitution

 

C1 The WHVGS Board

C1.1 Life Member – The President and Founder is a Life Member and has the casting vote on split decisions.

C1.2 Elected Appointments – other board positions are elected (or achieved, as in the case of the immediate past Oom winner) with defined areas of operation, as well as generally acting to improve the society’s well-being. Key roles include the following:

C1.2.1 The Captain is a key legislator, chiefly responsible for ensuring the consistent operation of society rules.

C1.2.2 The Tour Director is the chief operational officer, responsible for tour logistics and financial arrangements.

C1.2.3 The Player’s Representative is responsible for ensuring a balance exists between the evolution of the society and the requests of its individuals.

C1.2.3.1 The Player’s Representative must be nominated after all other elected positions have been filled.

C1.2.3.2 Board Members are not entitled to propose or vote for the Player’s Representative.

C1.3 Presidential Right – The President can choose to dissolve the Board without requesting a Vote of Confidence.

 

C2 Amendment to, and Implementation of, Constitution and Law

C2.1 Constitutional Change – A membership vote is required to enact any major change to the Constitution.

C2.2 Rule Change – Any change to the Rules of Tour or Competition occurs via Board vote.

C2.3 Effect – Changes take effect from the time the President notifies the membership.

C2.3.1 Notification can be via email.

C2.3.2 Notification can be verbal at a General Meeting.

C2.3.3 Notification can be by publication on the society’s website.

C2.3.4 The notification content need not be precise – it just needs to give the membership a general understanding of the change and potential impact.

C2.3.5 Any board member will explain the precise implementation of the change when requested to by a member

C2.4 Enshrinement

C2.4.1 Rule changes must be enshrined within the Almanac by the AGM of the tour where they were passed.

C2.4.2 The Captain updates the literal Constitution and Rules.

C2.4.3 Rules enshrined within the Almanac must be sufficiently precise.

C3 Voting

C3.1 Proposals – Where a vote is required it must be first proposed by an eligible member and then seconded by a different eligible member else it is unlawful.

C3.2 Notice – a voting result is valid if all eligible participants were forewarned.

C3.2.2 If all eligible persons are present within the immediate physical locale on a Society event they are considered forewarned and a straw-poll is valid. Otherwise notification is required to forewarn and such notification must be timely (7 days in advance) and appropriate (the eligible member would be reasonably expected to receive the communication).

C3.2.2 Nominations must be seconded within 10 minutes (physical locale) or 24 hours (virtual – e.g. email) or the proposal is defeated.

C3.2.3 Proposals raised at General Meetings are automatically notified.

C3.3 Eligibility

C3.3.1 To be eligible to nominate, second, or vote, the member must have paid their membership fee.

C3.3.2 Prospective voters are automatically ineligible by Absence. Absence means that any individual not attending a society event, or missing the timely and appropriate communication, is ineligible for that vote and cannot retrospectively influence the outcome.

C3.4 Carried Votes

C3.4.1 A Returned vote must be unambiguously either for or against the proposition or in the case of an Election Vote a single candidate.

C3.4.2 A Simple Majority Vote (SMV) is carried when more of the Returned and Eligible votes are in favour of a particular proposition.

C3.4.3 A Qualified Majority Vote (QMV) is carried by a minimum of two thirds of Returned and Eligible votes.

C3.5 Standard Votes – Standard voting is by QMV, considered under the constitution to mean a minimum Two-thirds Majority of Returned and Eligible votes. As an example, suppose vote membership consists of 8 persons, with 8 returns at least 6 votes must be for the proposition, with 6 returns at least 4 votes.

C3.6 Responsible Voting – allmembers are reminded of their responsibility to act in the interest of the society during any vote, in order to reduce the likelihood of frivolous proposals or that of the President having to dissolve a weakly elected board.

C3.7 Appeals – eligible members may appeal on grounds of polling validity or unlawfulness in proposal.

C3.7.1 Any WHV Society Member may appeal a proposal, rule change, appointment or direction on grounds of unfairness.

C3.7.2 Appeals are decided upon by the Captain after allowing for representations by the individual and/or the Players’ Representative.

C4 Elections

C4.1 Prospective membership

C4.1.1 Membership can be proposed and seconded by any Member at any Time.

C4.1.2 New Prospective Members must be agreed by a QMV of the Board.

C4.1.3 Players introduced at official WHV tournaments are automatically considered Prospective Members unless they do not wish it or any member of the board objects.

C4.1.4 Prospective Members become full members, with associated rights, on payment of their membership fee.

C4.1.5 Membership grants right of entry to any Society event, and a vote on any proposal opened to membership. Members have a constitutional right to propose, second and vote in Votes of Confidence and Election Votes.

C4.2 Elected Board Positions – nominations may only arise at a General meeting.

C4.2.1 The President decides whether any arbitrary meeting is General. C4.2.2 There is always a General meeting at the End of Season Society bash (Annual General Meeting, AGM). All elected board positions are vacated at this meeting and a new board is elected.

C4.2.3 There is no bar on previous members being re-elected to the same, or a different, board position. All members are entitled to any voting proposition during the meeting.

C4.3 Board Candidate Votes – individuals may nominate (propose) themselves for election. Unopposed candidates are automatically elected. All WHV Golf society members have a single vote.

C4.3.1 Where competition arises, each round of balloting eliminates the candidate with the lowest amount of votes. If candidates with least votes have an equal amount they are both eliminated. Where the vote is tied across the remaining candidates, the President casts the deciding vote.

C4.4 Votes of No Confidence – a vote of no confidence in the board may be proposed by any eligible member. Should the vote be carried by SMV of all eligible members all elected positions become vacant immediately, an Extraordinary General Meeting (EGM) is held and re-election must start forthwith.

C4.5 Electioneering Behaviour – candidates must behave in a genuine and wholesome manner when electioneering. The President can cause a nomination to be cancelled – without the consent of membership or board – if as a core element of their electioneering the individual:

C4.5.1 Acts unlawfully or unconstitutionally

C4.5.2 Misrepresents or abuses an opposition candidate

C4.6 Manifesto Pledges – the incoming board will commit to implement items of the successful candidates’ manifestos as long as those pledges:

C4.6.1 Do not contravene the current constitution or rules

C4.6.2 Do not act to the detriment of the Society

C4.6.3 Do not unfairly favour or disadvantage a particular individual, or group of individuals, within the Society

Society Rules of Tour

Should a member or guest breach a Rule of Tour they may be subject to any penalty the board decides. This may range from the requirement to pay a forfeit or fine through to exclusion from Events or even the permanent removal of membership.

T1 Composition

T1.1 Tour Calendar

T1.1.1 The tour period is 1st January to 30th November.

T1.1.2 The tour comprises of 4 Major and a maximum of 7 minor events.

T1.1.3 Promotion to, or demotion from, Major Status is a board decision that can only be made during the close season prior to the Tour.

T1.2 Major Events

T1.2.1 The Brizzle Open – 18 individual Stapleforth holes in the West Country organised by the Idiot.

T1.2.2 The President’s Classic – Team event where the President challenges the Captain over at least 27 holes incorporating a Mutliball Scramble and 18 hole individual Stapleforth.

T1.2.3 The PEDRO Masters – An event of character incorporating an 18 hole individual Stapleforth and unique format devised by the Professor.

T1.2.4 The WHV Open (a.k.a. Claret Jug) – WHVGS Tour Showpiece event – 36 hole individual Stapleforth with stayover usually preceded by the Amy Austin minor.

T1.3 Minor Events

T1.3.1 Minor events must be forewarned 2 weeks in advance to the entire membership and can be proposed by any Member.

T1.3.2 At least 6 WHV members must have agreed to play, no matter how many actually make it on the day, for an event to qualify as minor.

T1.3.3 There is a maximum of 1 minor per Tour calendar month.

T1.4 Competition entry

T1.4.1 All events must be open to the entire prospective membership.

T1.4.2 The competition sponsor can only close entry to a tournament in order to ensure a booking can be made.

T1.4.3 Venue and rough tee-times must be confirmed at least 2 weeks before the event.

T1.4.4 Entrance can not be closed until a minimum of 2 weeks following notification of venue and rough tee-times has passed.

T1.5 Clashes – tour events can not be scheduled to clash with other, defined, key sporting activities. These are:-

Football

Any pre-arranged WHV fixture

England International Football Qualifiers or Competition fixtures

The Football World Cup Final

The Football European Cup final

The FA Cup final

The Football League Cup final

The European Champion’s League final

Golf

The Ryder Cup weekend

The Open Sunday

The Masters Sunday

The US Open Sunday

The US PGA Sunday

Athletics

The Knowle Fun Run

Olympics track & field 100 metre final

Olympics track & field last day

Racing

The Grand National

Cricket

4th or 5th day of Ashes Test matches

England Cricket World Cup matches

England ICC Trophy matches

Cricket World Cup Final

ICC Trophy final

Rugby

England 6 nation matches

England Rugby world cup matches

Rugby World Cup Final

Tennis

The Wimbledon Men’s final

T2 Ranking Points

All Tour events lead to WHV Golf Society Ranking Points (WGSRPs). The member with the most WGSRPs is declared the winner of the WHV Order of Merit at the end of the season bash.

T2.1 Qualification

T2.1.1 To qualify for the WHV Order of Merit a member must have played in 2 majors that tour.

T2.1.2 Members are entitled to appeal to the board for clemency if extenuating circumstances have made this commitment impossible

T2.2 Minor Events scoring

T2.2.1 1st place scores (2 x number of Members actually playing) points.
T2.2.2 Each subsequent place scores 3/4 the points of the previous place with a minimum points score for any competitor of a quarter of the winning points score. For a 10 player minor this would mean scores of 20, 15, 11, 8, 6, 4, 4, 4, 4, 4.

T2.2.3 In Mutliball competitions where individuals play their own ball for the duration, ranking between individuals on the winning team is decided on the basis of holes won/points contributed by the respective individuals.

T2.2.4 For skins tournaments, ranking between players with same number of skins is decided on the basis of most holes the individual has scored at net albatross (or less), then eagle, birdie etc.

T2.3 Major Event scoring

T2.3.1 The points allocated to Minor Events (T2.2) are doubled.
T2.3.2 There is an assumption that at least 6 members play no matter who turns up, i.e. the minimum point allocation to the winner is 24.
T2.3.3 For the WHV Open, the points allocated to minor events are trebled.

T2.4 Bonus WHVGRPs

T2.4.1 Bonus WHVGRPs can be allocated to an event – e.g. the Ryder Cup format employed in the Presidents Classic often awards 10 WHVGRPs per winning team member.

T2.4.2 This WHVGRP value must be approved by the board before any such event is played.

T2.5 Countback – in the event of tied points, the OOM ranking is determined by count-back.

T3 Competition Reports

T3.1 Author’s Responsibilities

T3.1.1 The competition report must be written by the winner

T3.1.2 The report must be submitted to the board within a fortnight of the victory

T3.1.3 The standard penalty for the late delivery of a Match Report to the Board, outside the fortnight deadline stipulated, is 5 WHVRPS per day or part of a day late.

T3.1.4 Should the board decide the standard penalty will not adequately punish the author they may also decide to sequester the prize monies earned.

T3.2 Report Format – the minimum constituent parts of a match report shall be:

T3.2.1 A brief description of what took place at the event.

T3.2.2 Details of all prize winners, including cash prize amounts and any other prizes awarded.

T3.2.3 A minimum of 250 words of text.

T4 Lingo

Where appropriate, all written WHVGS communications must refer to ‘Stapleforth’ points and ‘Mutliball’ format instead of alternative descriptions members may have heard elsewhere. Members are further encouraged to use this correct terminology in conversation during Society events.

T5 Apparel

T5.1 Required Attire

T5.1.1 All members must wear an official WHVGS shirt at events unless explicitly authorised otherwise by the board. The End of Season Social and the AGM are not considered as events and therefore members are not required to wear an official WHVGS shirt unless they are the immediate past holder of the WHVGS red shirt. The immediate past holder of the WHVGS Green Jacket will be expected to wear this at the End of Season Social and AGM.

T5.1.2 If a member has lost, forgotten or mislaid their shirt they must purchase another one.

T5.1.3 If there is no shirt available, the Member must still pay the full purchase price.

T5.2 Shirt Colours

T5.1.1 A member may wear an official blue WHVGS shirt at any time, including outside of events.

T5.2.2 The Orange (King of the Majors) and yellow (Tour Leader) may not be worn outside of Tour Golfing events.

T5.2.3 The winner of the previous OOM wears the yellow shirt at the first competition of the following season.

T5.2.4 The red shirt is reserved for the winner of the official sporting event at the End Of Year Social and may only be worn during the first golfing event of the next tour, or otherwise on WHVGS social occasions.

T5.3 Custodian’s Responsibilities

T5.3.1 Official WHVGS shirts must never be re-sold, loaned, leased or donated to another member or outsider.

T5.3.2 Yellow, Orange and Red shirts must be laundered and returned to the President or Tour Director before entitlement passes.

T5.4 Customisation of Shirts:

T5.5.1 Only the individually procured blue shirts may be customised

T5.5.2 Winners of Major events may embroider the Legend “[Year] [Major Event] Champion” in letters no greater in height than 2cm on the sleeves only.

T5.5.3 Winners of the OOM may place the Official WHVGS star, purchased from the Society – above the WHV badge, one per OOM win per shirt.

T6 Funding

T6.1 Financial Model – Funds are generated under the model devised by the Tour Director.

T6.2 Revenue Streams – the following revenue streams are authorised:

T6.2.1 Competition Fees

T6.2.2 Sale of Goods

T6.2.3 Penalty Fines

T6.2.4 Sequestered Prize earnings

T6.2.5 Recompense for the loss of – or damage to – a Society Asset

T6.2 Major Punting” – The WHVGS will invest a small sum from the society coffers into wagers on the 4 official world golf major championships to boost society funds,. The amount agreed by the Board is a maximum wager of £12.50 per major. The player(s) selected for the WHVGS by a vote of the “Paid up Membership” at the time of the Official World Golf Major Championship taking place.

 

T7 End of Season Social

T7.1 General

T7.1.1 The End of Season Social is organised by the President

T7.1.2 It must be held on a date after the competition calendar finishes in December.

T7.1.3 Attendance is compulsory for all WHVGS members between the start and finish times as formally notified by the President.

T7.2 Non-Attendance

T7.2.1 Any member who will not attend must supply the Board with a written explanation of the reason as soon as they are aware that they will be absent.

T7.2.2 The board will propose the penalty incurred; which typically as a minimum will be sequestering of the player’s prize monies. Only in rare exceptions will the board allow clemency and propose no penalty.

T7.2.3 If the member has supplied no written explanation for non-attendance, this penalty will be immediately applied. Otherwise the entire attending membership will vote for or against its application by SMV.

T7.1.1 Any member present at any part of the End of Season Social who has not qualified to be considered within the Order of Merit will be expected to make a financial contribution to the kitty for the evening at a level agreed by the Tour Director and President.

T7.3 Agenda – the end of season social must comprise as a minimum, in no particular order:

T7.3.1 AGM & Board Vote.

T7.3.2 Review of outstanding offences and allocation of penalties.

T7.3.3 Open discussion of membership suggestions for rule change.

T7.3.4 Payment of prize monies earned.

T7.3.5 A vote for the WHVGS SPOTY (Sports Personality of the Year).

T7.3.6 Some form of nosh.

T7.3.7 Some form of competition where the red shirt can be won.

T8 WHVGS Assets

T8.1 Asset Register

T8.1.2 It is the Captain’s responsibility to maintain a WHVGS Asset Register, the amendment of which must be approved by the board.

T8.1.2 the WHVGS Asset Register must contain an itinerary of all society material or intellectual property

T8.1.3 It is the President’s Responsibility to include the WHVGS Asset Register in the Almanac.

T8.1.4 All assets in the register are solely owned by the society. Individual Custodians have no commercial, financial or intellectual interest in the Asset they have been loaned.

T8.1.5 The value of each asset, with the sole exception of the WHVGS logo, is down to an objective calculation via a series of “Evaluation Factors” as described in the register. The monetary values ascribed to Evaluation Factors are subject to confirmation or revision at the AGM.

T8.2 Loss of Assets

T8.2.1 The board undertake to replace all disposed assets as best as possible; but if this is due to:

  • Loss or damage (beyond reasonable wear-and-tear);
  • Caused by negligent or deliberate act or omission by Society Member;
  • Outside of their performing an executive role;

said member (the “Custodian”, or “Interfering Agent”) is liable to pay the society the full WHVGS Asset Value as recompense.

T8.2.2 The liable party must never seek to directly replace the asset themselves without full board approval, as they can not be sure the replacement suffices.

T8.3 Notification of new assets

T8.3.1 Members can introduce new physical assets at any time. The board must approve conditions of use/access/accessibility

T8.3.2 Any new requirement to use the WHVGS logo must be sanctioned by the board before production of the asset.

T8.4 Attributes – the following must be recorded within the register:

T8.4.1 Conditions of use/access/accessibility

T8.4.2 Mandatory employment of

T8.4.3 Evaluation Factors

T8.4.4 Asset Value

T8.4.5 Acquisition date and donor

T8.4.6 Custodian if taken out of stock

T9 Handicaps    For the 2011 Tour and thereafter

T9.1 Each group should nominate 1 person to record all of the players scores. Gross scores and stapleforth scores worked out for each player and cards handed to the Captain (handed to President if Captain not present).

T9.2 The Captain will record the scores in an XL spreadsheet. The spreadsheet will also be copied to the Web Donkey for display on www.whv.com

T9.3 Players will receive strokes on the course subject to their handicap and taking the strokes on the lowest stroke indexes. Where a player’s handicap exceeds 18, the player will receive the extra strokes on the lowest stroke indexes (ie player of 24 will receive 2 strokes on holes with stroke index’s 1 to 6 and 1 stroke on holes with stroke index’s 7 to 18). Players whose handicaps are – (minus, but referred to as plus) will have strokes taken from them on the easiest hole, unless stated otherwise on the card of the course. (ie a player with a handicap of -2 will have a stroke taken away on holes with indexes 17 & 18).

T9.4 Current exact handicaps are rounded up (where X=whole number) from X.5 and down from X.4 to give member’s playing handicaps. In minus handicaps they are rounded up (where X=whole number) from –X.6 and down from -X.5 to give member’s playing handicaps.

T9.5 At the start of each Tour year, the incoming Captain has the option to propose an increase or decrease the starting handicaps of individual Members compared to the prior year’s closing handicap.

T9.6 The Captain has the right to vary exact handicap on general play.

T9.7 The Captain will undergo a mid season handicap review of every player and will make any handicap adjustments that he sees fit.

T9.8 There are 4 handicap categories, Category A, Category B, Category C, Category D. A is for playing handicaps of 0 (or better) to 9, B is 10 to 18, C is 19 to 27 and D is 28 to 36.

T9.9 Handicap categories reflect the amount player’s handicaps will decrease following an official WHV Event. The handicap revision following an event is taken from the number of shots above or below the CSS (refer to T9.10) a player finishes. Handicaps are then adjusted down by category at the following rates:

Category A      0.1

Category B      0.2

Category C     0.3

Category D     0.4

Handicaps going up will be at the rate of 0.1 x the number of shots over the CSS they finish, with a maximum increase of 0.5 per event. (For Example: If the average of the field is 26 points and Dougal Baxter wins the event with 41 points off a handicap of 22, he will be 6 under the CSS and therefore be cut by 6 x 0.3 = 1.8.

In the same tournament if Chris Gregory finished last with 18 points off a handicap of 20 he will finish 9 over the CSS and will go up by 0.5 as he will be rounded down from 0.9).

T9.10 A competition scratch score (CSS) will be calculated for every stapleforth event (not relevant for Skins or Matchplay Events). The CSS is important as players post-event handicap adjustments will be worked out from the CSS as opposed to the Par of the course. The CSS will be worked out by calculating the average stapleforth scores recorded by all players in the event and then an adjustment made from the par of the course up or down as follows:

Average of all Players Stapleforth Points:

36 or above     -3

35 to 34           -2

33 to 32           -1

31 to 29           0

28 to 26           +1

25 to 24           +2

23 or below     +3

T9.11 There will be no additional handicap cut or handicap increase for winning or finishing 2nd.

T9.12 The handicap adjustment process remains the same for every tournament regardless if the tournament is a major or minor.

T9.13 The Captain reserves the right to introduce a Buffer Zone mechanism into the handicap structure half way through the year. The principal of the buffer zone is to help players handicaps not increase. The Captain should review the new handicap at the half way point at the same time as the half year general handicap review.

T9.14 New members handicaps will be allocated based on the information supplied by the introducing member, If this handicap proves to be lenient, the introducing member will be penalised as will the new member suitably as agreed by the Board.

T9.15 WHV has a male member maximum handicap of 36, there is no low handicap limit.  As there are no current female members there is no allowance for female handicaps. Should a female be permitted to join the WHVGS the Captain reserves the right to introduce a female member handicap system.

T10 Practice Rounds

Members must inform the board if they intend to play a Major course in the 2 weeks before that Major Event. A failure to do so may result in significant penalties.

T11 Tour Penalties

T11.1 Dubious Practice – the penalty for dubious practice that may enhance a member’s OOM standing will be the docking of a number of WHVGRPS or removal from membership as decided by the board.

T11.2 Behavioural Offences – The penalty for behavioural or contemptuous offences are determined by the board. Typically – but not necessarily – they will employ the Port scale:

T11.2.1 An insignificant offence will result in the individual purchasing a standard glass of port for the offended member(s).

T11.2.2 A cheeky offence will require the offender to procure and down a Cheeky Vimto.

T11.2.3 A cheeky and naughty offence will require the offender to procure and down a Motown Bolton.

T11.2.4 A serious offence will require the purchase of a bottle of Port, perhaps with standard cheese board, for the society.

T11.2.5 Out-of-order behaviour will require the purchase of a bottle of 20yr old Tawny Port, perhaps with a connoisseur’s cheese board, for the society.

T11.2.6 In the event that the gross amount of Port generated from fines exceeds the society’s consumption capacity, the board will request the monetary value of the Port fine to be paid into society funds in lieu.

T11.3 Breach of Law – it is the responsibility of members to be fully conversant with the Constitution and Rules as published on the website. Ignorance is not a defence and if demonstrated will, in fact, increase the severity of any penalty.

Competition Rules and Scoring

The Rules of Tour supersede any other formal law. Where they don’t apply, Local Rules and the Royal and Ancient Rules of Golf are the sole authorities in that order, with the following exceptions:

R1 Recording of Scores

R1.1 Scores can be recorded on a single unsigned card by a single person if everyone within the recorder’s playing group accedes. Responsibility for checking any score before submissions lies and remains with the individual player. In the event of any subsequent scoring error being discovered, then the entire competition results will be adjusted accordingly to reflect the true position.

R2 Sponsor’s Competition Rights

R2.1 Core Rights – for the avoidance of doubt, the Competition sponsor has the right to vary the following for their events:

  • Event format.
  • Event scoring method.
  • To allow or disallow the sharing of clubs.
  • To allow or disallow the granting of gimmees/tap-ins in a non mutliball format.
  • The selection of spot prizes (Nearest the Pin and Longest Drive).
  • Implementation of impromptu prizes/forfeits [e.g. hulk, krupnik/niblik challenge should it arise again].

R2.2 Marking balls for spot prizes

R2.2.1 The position of the ball must be marked using the official WHVGS marker if available.

R2.2.2  In any event, the ball must be suitably identified as the current leader of the spot prize competition before the player walks away from the position where the ball has landed having played his next shot, else that player is not entitled to claim the prize.

R5.3 Sharing of clubs – the Competition Sponsor may allow the sharing of clubs, including the borrowing of clubs for shots, under situations other than those allowed by rule 4.4 of the R&A Rules of Golf, but must stipulate the conditions that allow this.

R3 ‘Gimmees’ and ‘Tap-Ins’

R3.1 Gimmees

R3.1.1 The Competition Sponsor may allow ‘gimmees’. He will stipulate the conditions under which they are given, but a player may never grant a ‘gimmee’ to themselves or someone on their own team.

R3.1.2 Scorers for groups should encourage the granting of gimmees if it will speed up play and the recipient is not the group leader at the time.

R3.2 Tap-ins – On the accedence of another player whose ball lies off the green, a player may ‘tap-in’ from the green while the flag is in place in order to not slow the game down.

R4 Lost Ball

R4.1 Provisional – if a player considers there is any chance their ball in play may not be found, they must play a provisional ball. This especially applies if it is suspected that there is any chance the ball may have entered any hazard.

R4.2 Ball in play – in accordance with the Rules of Golf unless a ball is declared lost by a player before being discovered by any player, that is the ball in play and any replayed shot was provisional and is now dead.

R4.3 Strength & Direction – if a ball is looked for, declared lost and no provisional was played, the player has the option of the ball being dropped at a position where the ball would most likely have finished due to the Strength and Direction of the shot.

R4.3.1 The player must have expended appropriate effort and care to look for the ball.

R4.3.2 The player scores as if his replayed shot had landed at this location. This is the equivalent of a 2 stroke penalty – i.e. If the ball was lost from the tee then the shot following the drop will be the 4th; if the ball was lost from the second shot on the hole it will be the 5th, etc.

R4.3.3 The ball can never be dropped in a cut of the course where the ‘lost’ ball would have been plainly visible; e.g. fairway or first cut rough. The ball must always be dropped on the nearest surface where loss is likely.

R4.3.4 If the lost area is a copse or similar where there will be natural obstacles to the flight of the next shot, the ball must be lobbed into this area, attempting to mimic the flight of the lost ball to ensure the lie is fair in terms of obstruction to the next shot.

R4.3.5 If the group agree the ball has been pilfered or moved by a 3rd party then the drop is allowed on any surface without penalty

R4.3.6 If the strength and direction would have most likely placed the shot in a Hazard or Out of Bounds, then the usual scoring and placement options apply under the Rules of Golf or Local Rules.

R4.3.7 The ball must be dropped or lobbed by a person other than the player instigating the rule (or indeed any team-mate of theirs).

R5 Avoidance of Slow Play

R5.1 Pick Up – If the player cannot score Stapleforth or has lost a match play hole they must pick their ball up if not caused to wait by the group ahead.

R5.2 Maximum time looking for lost balls – if the ball is lost in a place where it would be hard to find the member can only spend 3 minutes looking for it if not caused to wait by the group ahead.

R5.3 Derestricted honours – players can and should take shots outside of the honours format from tee to green to speed up play.  This includes the temporary removal of a flag (or not if R5.4. employed) to putt while waiting a player to walk to his ball.

R5.5 General competence – when on the green buggies, trolleys and bags must be parked between the green and the route to the next tee.

R6 Board decisions

As the only guaranteed member of any annual WHVGS Board, the responsibility for updating the constitution with all Board decisions for the year prior to any AGM lies with the President. The President is also responsible for updating and maintaining the WHVGS Almanac and it is the President who supplies copies of both updated documents for publication on the WHVGS website.

2010 Board Decisions

2010-1 Claret Jug Weekend Structure and Location

The board reserves the right to delimit the structure and/or location of the flagship Claret Jug weekend to a prescribed standard which the defending CJ champion’s proposal must satisfy. They will invariably do so for important milestones. For example, in celebration of 10 years of the Society’s establishment, it has been decided to hold the 2013 CJ weekend abroad.

2010-2 Annual Membership Fees

Annual membership fees have been introduced. The reasoning behind this is to ensure all Members invest in the future of the WHVGS, not just their own individual golf requirements. It also means that the society is collectively investing in the attempt to make Rob a better golfer, so that he can fully understand and appreciate the rules and the finer aspects of the game. To avoid confusion the Annual Membership Fee must be paid by all Members, annually. Monies collected via membership during 2010 are currently ring-fenced to fund the 2013 CJ weekend.

Failure to pay the annual membership fee during the tour calendar will result in revocation of membership and all associated privileges.

2010-3 Compulsory End of Season Social, including AGM

The compulsory nature of the End of Season Social has been clarified. All members must attend; or submit their reasons for non-attendance in writing to the board as soon as they are aware of non-attendance. The board will decide the penalty incurred; which typically as a minimum will be sequestering of the player’s prize monies. Only in rare exceptions will the board allow clemency and apply no penalty. The membership will vote to pass the penalty.

2010-4 Payment of Competition Prize Monies

All monies due to tour competition prize winners will be paid in person at the AGM as the last item on the agenda. A member’s non-attendance during this final agenda item therefore has significant implications. Clemency may result in the player being paid some of their due monies after the AGM, but the most likely result is transferral of said cash into society funds.

2010-5 Use of Annual Profit

It has been decided to carry a percentage of annual profit forwards into the next tour, rather than spending it all on the end of season social.

2010-6 Voting Members are responsible for the society’s future

Members are reminded to hold the society’s welfare as the most important consideration during a vote. For example, during an election vote, they are advised to consider the candidate’s track history and manifesto pledges.

2010-7 Electioneering Behaviour

Candidates must behave in a genuine and wholesome manner, or the President can cause their nomination to be cancelled.

2010-8 Pledges

All lawful and non-discriminatory manifesto pledges that do not act to the society’s detriment      must be honoured by the incoming board.

2010-9 WGRPs for Skins Tournaments

For skins tournaments, ranking between players with same number of skins is decided on the basis of most holes the individual has scored net 5-under, then 4-under, albatross, eagle, birdie etc.

2010-10 OOM Stars

OOM stars must be purchased from the society at the advertised cost.

2010-11 WHVGS Asset Register

As a result of the shambolic and shameful loss of the Pedro Fiver by C. Gregory at or around the time of the 2009 AGM, the Board have decided that there is a requirement to keep a proper register of all Society assets and enshrine liability for funding best replacement within the Constitution.

The liable party must never directly replace the asset themselves without full board approval, as they can not be sure the replacement suffices (ref “Son of the Pedro Fiver” shambles).

2010-12 R4: Implemented by person other than the player subject to rule

During the application of R4, the ball must be dropped or lobbed by a person other than the instigating player or their team-mate.

2010-13 Clarification of plus handicaps

When a persons handicap is reduced below 0, the handicap is written as a negative (e.g. “-1.6”) but referred to as “plus”. The rounding of precise handicaps into playing handicaps applies in the same direction (i.e.  -0.5 is a playing handicap of 0; -0.6 a playing handicap of -1).

2010-14 One minor per tour calendar month

There is to be a maximum of one minor per tour calendar month, and 7 minors in total during the tour calendar year.

2010-15 Events open to all: Notice before closing booking

The Competition Sponsor has the right to close bookings for an event 2 weeks after informing the whole society of the date, time and venue. The sponsor can not reject applications from interested members within this timeframe on the basis of not having booked sufficient tee-times.

2010-16 Days & Times not open to Tour Calendar

As a result of the 2010 WHVGS Tour clashing with both the FA Cup and Ryder Cup, it has been decided to protect key sporting events in future and bar any WHVGS event from being organised so as to clash with them.

2010-17 Tour Standings on Count-back

OOM standings are awarded on count-back when tied.

2011 Board Decisions

2011 – 1 : WHV Handicap System For 2011 Season

The Board enacted a series of major revisions to the handicapping system in order to move away from the previous system to a refined system, whereby competition participants not featuring in the top 3 and scoring below 36 stapleforth points were more likely to receive increases in their playing handicaps.

2011 – 2 : “Major Punting”

The WHVGS will invest a small sum from the society coffers into wagers on the 4 official world golf major championships to boost society funds,. The amount agreed by the Board is a maximum wager of £12.50 per major.

The player(s) selected for the WHVGS by a vote of the Paid up Membership at the time of the Official World Golf Major Championship taking place.

2011 – 3 : The PR Skins Engraved Pewter Hip Flask, (the “PRSEPHF”),

The PR Skins Engraved Pewter Hip Flask** : NB – the 2 former organisers of the PR Skins have agreed, which has been ratified by the Board that the following rules should apply to the PR Skins Engraved Pewter Hip Flask:

The PR Skins Engraved Pewter Hip Flask, (the “PRSEPHF”), must be present and fuelled up with a suitable, (but undefined), drink of the Holder’s choice with an alcoholic beverage, with a by volume rating of 20% or more, (the only exempted beverage to this rule being port (tawny, aged or otherwise), at the commencement of each round of the Any Austin and WHV Open Championship and at the AGM / End of Season Social and therefore available for anyone to have a “nip” from  until it is consumed on that day – It is not mandatory for it to be consumed each day. It is not compulsory to have the PRSEPHF at any other WHVGS event, but the PRSKPHF can be utilised at any event (WHVGS related or otherwise), that the current holder sees fit. It is also the responsibility of the Holder’s to get the back engraved with winner’s name and the year, this will not be retrospective for 2010 – because the PRSEPHF was not in circulation in 2010.

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